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 Cute Little Imp
Posts: 2747
   
Location: N Texas | There was a benefit barrel race put on last month for a family I know. There was a silent auction, exhibitions, and each rider paid an office fee. After the race, the family received the money from the silent auction and the "producer" said they'd figure out how much was made off entries and give that to the family. Well a few weeks went by and nothing was said. One of the family members asked them about it and they said that after expenses, there wasn't anything left over.
This seems a little odd, but is it appropriate for them to ask the producer for a breakdown? The family is by no means being greedy, but a lot of people put in a lot of time and hard work to make this happen for the race to just break even.
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 A Somebody to Everybody
Posts: 41354
 
Location: Under The Big Sky Of Texas | Gunner11 - 2018-06-21 1:31 PM There was a benefit barrel race put on last month for a family I know. There was a silent auction, exhibitions, and each rider paid an office fee. After the race, the family received the money from the silent auction and the "producer" said they'd figure out how much was made off entries and give that to the family. Well a few weeks went by and nothing was said. One of the family members asked them about it and they said that after expenses, there wasn't anything left over. This seems a little odd, but is it appropriate for them to ask the producer for a breakdown? The family is by no means being greedy, but a lot of people put in a lot of time and hard work to make this happen for the race to just break even.
Hummm I'll say odd too. Tell the producer they would like to see a breakdown would be my vote.  |
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 Peecans
| Was is advertised as the race Its self would pay money to the family? Or just the auction?
If I entered and paid office and arena fees and the family still did not get anything I would personally be upset, as at this time because I am currently a terrible barrel racer its all I consider entering. The donation of my entry fees is at least going to somebody in need
However if arena was not donated and entries were small I can see an event not breaking even so seeing the books so to say would be nice, but I'm not sure how to ask for that without ruffling feathers..... |
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Cute Little Imp
Posts: 2747
Location: N Texas | della - 2018-06-21 1:42 PM
Was is advertised as the race Its self would pay money to the family? Or just the auction?
If I entered and paid office and arena fees and the family still did not get anything I would personally be upset, as at this time because I am currently a terrible barrel racer its all I consider entering. The donation of my entry fees is at least going to somebody in need
However if arena was not donated and entries were small I can see an event not breaking even so seeing the books so to say would be nice, but I'm not sure how to ask for that without ruffling feathers.....
Yes, the family was to get all proceeds from the race. So just doing some quick math, there should have been SOMETHING left over. |
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Location: WI | It is definitely appropriate to ask for a breakdown. And as a producer putting on a benefit of any sort, they should be happy to share that breakdown to ensure to everyone that attended that the money was given out accordingly. It could be that the producer had expenses that did add up to put on the event that they didn't factor in. Either way, that should be clear in the breakdown.
Unfortunately, things like this happen a lot more than we realize. I have personal experience with seeing a Benefit barrel race "raise" money for a cause, and for 2 years they continued to do so making every contestant, sponsor, and donator think the money was being sent to where it should be. It wasn't until 6 months after their event that I found out from the beneficiary that no money had been submitted to them for 2 years. Legal action was taken and they did finally end up sending in the money from both missing years - we can make our own assumptions on if that money would have actually made it had it not been caught. They went forward with another benefit event again this year... needless to say I did not attend.
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A Somebody to Everybody
Posts: 41354
Location: Under The Big Sky Of Texas | The benefits that I have been to and alot of the time the arena is donated along with other things like the tractors and office help. A few of the runners will donate their money back to the family that the benefit is for that they have won, I have donated back money that I have won myself, not everybody will do that but there is some that will donate their winnings back to the person or family.
So I would be curious as to why since this was a benefit barrel race. |
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Cute Little Imp
Posts: 2747
Location: N Texas | hmm89 - 2018-06-21 2:08 PM
It is definitely appropriate to ask for a breakdown. And as a producer putting on a benefit of any sort, they should be happy to share that breakdown to ensure to everyone that attended that the money was given out accordingly. It could be that the producer had expenses that did add up to put on the event that they didn't factor in. Either way, that should be clear in the breakdown.
Unfortunately, things like this happen a lot more than we realize. I have personal experience with seeing a Benefit barrel race "raise" money for a cause, and for 2 years they continued to do so making every contestant, sponsor, and donator think the money was being sent to where it should be. It wasn't until 6 months after their event that I found out from the beneficiary that no money had been submitted to them for 2 years. Legal action was taken and they did finally end up sending in the money from both missing years - we can make our own assumptions on if that money would have actually made it had it not been caught. They went forward with another benefit event again this year... needless to say I did not attend.
Thank you! I really don't want to jump to conclusions, but this producer is not new to races so does have a clue how to run them. I think no one wants to step up and be the one to ask, but if they have nothing to hide, like you said, they should happily disclose that info. |
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 Off the Wall Wacky
Posts: 2981
Location: Louisiana | della - 2018-06-21 1:42 PM
Was is advertised as the race Its self would pay money to the family? Or just the auction?
If I entered and paid office and arena fees and the family still did not get anything I would personally be upset, as at this time because I am currently a terrible barrel racer its all I consider entering. The donation of my entry fees is at least going to somebody in need
However if arena was not donated and entries were small I can see an event not breaking even so seeing the books so to say would be nice, but I'm not sure how to ask for that without ruffling feathers.....
I would think as a producer, it wouldn't be an issue to produce the numbers if they were legit.
If I put on a barrel race (I don't) and didn't make money, I would want to prove that to the person I was doing the benefit for... |
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Peecans
| dashnlotti - 2018-06-21 1:38 PM
della - 2018-06-21 1:42 PM
Was is advertised as the race Its self would pay money to the family? Or just the auction?
If I entered and paid office and arena fees and the family still did not get anything I would personally be upset, as at this time because I am currently a terrible barrel racer its all I consider entering. The donation of my entry fees is at least going to somebody in need
However if arena was not donated and entries were small I can see an event not breaking even so seeing the books so to say would be nice, but I'm not sure how to ask for that without ruffling feathers.....
I would think as a producer, it wouldn't be an issue to produce the numbers if they were legit.
If I put on a barrel race (I don't ) and didn't make money, I would want to prove that to the person I was doing the benefit for...
I meant after a month of no contact just there's nothing left, no open discussion on it.... I don't imagine it being a well received question or the producer would have already sat down with the family and openly showed them already (at least the ones I know would have).
I don't know who this is, it just seems all sorts of red flag for being issues, I truly hope I'm wrong but this is not info that should have to be asked for If money was promised to go to the family....
Edited by della 2018-06-21 2:50 PM
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Married to a Louie Lover
Posts: 3303
| I don’t imagine it being a polite conversation and perhaps best done in writing, but I think it needs to be done.
Some of the largest races around here without having a lot of added money are benefit races - people are happy to come out and hang out and pay a few bucks to run a colt etcetc, typically larger numbers of entries.
If the producer is being dishonest that needs to be made known quite frankly because folks need to know who to spend their money with in the future - benefit or otherwise. |
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 Elite Veteran
Posts: 805
Location: Montana | I have put on a benefit race. There was about $650 left over for me to give the family. And I maybe had 35 riders. I paid the arena fee out of pocket and got awards and added money donated. Plus I got the insurance that the arena owners required donated. I honestly think if you are going to put on a benefit race you best be planning paying for things out of pocket. Like arena rental, insurance and etc. |
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Cute Little Imp
Posts: 2747
Location: N Texas | Lucy's Mom - 2018-06-22 12:57 PM
I have put on a benefit race. There was about $650 left over for me to give the family. And I maybe had 35 riders. I paid the arena fee out of pocket and got awards and added money donated. Plus I got the insurance that the arena owners required donated. I honestly think if you are going to put on a benefit race you best be planning paying for things out of pocket. Like arena rental, insurance and etc.
That's awesome!
You would think that a lot of it would be donated, but no, she paid full price for the arena and even hired an announcer and secretary instead of asking for volunteers. So in my honest opinion, there were some unnecessary expenses. There's no telling what other "expenses" there were because it's not really adding up. |
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Benefit Barrel Race Money Question