BARRELHORSE USA - 2016-04-06 5:08 AM KISS system ... Never allow any one else be responsible for carrying and paying for liability insurance on your property. They will fail to renew and leave you hanging. Figure this into your costs of running a business. Additional electric and water costs ... work it out in the costs of your stalls per month without detailing it on the bill .. How many stalls do you have?? Charge her for 1/3 of the stalls at one end of the barn with tackroom and total off limits on the other (empty) stalls when she holds group sessions.. even if you have to lock and chain them. This gives her incentive to re-coup her money for stalls with boarders. You know everyone including the trainer is going to park their horses in empty stalls ... it is human nature. Stall charge should be for full care with your standard feed and hay any special feeds or supplements etc are provided by horse owner etc .. then there is no discussion who used what and how much. Feeding time will be at your discretion ... you don't want horses tearing your barn down if feeding time is different if she is allowed to feed on her daily time schedule .. Arena time ... schedule one hour between your training time and her training time ... and if you are also HJ trainer ... jumps etc have to be fully setup after training sessions ... or removed to a corner of the arena if you train a different event. These schedules and rules should be on a bulletin or chalk board. Ask her for a written schedule of her group and private sessions ... length of session.. and time of day and days of week etc ... how many in a group so you can figure out trailer parking on haul in's etc ... and see if your schedule conflicts with her's .. If she uses one of your horses for sessions ... have a monthly sign out sheet where she signs out the horse(s) on a daily basis with time of session and rider ... this is in a special notebook with form on your counter ... and charge her for use of the horse as a separate item from xx number of stalls .. Also have a guest sign in book for EVERY rider that comes to use your facilities .. this is your record of day and time anyone was there whether in a training session or using just your arena. May be required by your insurance but is a good record to have .. period ... to know who is using your facilities ... this is also your tally sheet on how many clients she has at group sessions etc .. she doesn't need to know this .. lol .. just say it is an insurance requirement and insist the book be used even if you have to interrupt their training session if guest book number does not match the number of riders in the arena ... You are running a business so charge her your retail price for full care stalls with the number of stalls compatible with the cost of electricity and maintaining the arena for her haul in solo lessons etc ... Trainer pays retail full care for xx number of stalls in advance for each month .... if she can't afford it then pass on her using your facilities ... this is how trainers afford to drive the big new trucks by not paying for use of your facilities ... barn owner is left hanging .. You are going to charge for stalls and not care about tracking down $10 or whatever on her number of students ... this is a flat fee per month so you can keep track of it very easily ....... and no discounts for her wanting to feed horses or stall care etc in her leased stalls ... and you charge for new buckets or whatever to hang in stalls and charge when one needs to be replaced etd .. This should be a standard for your entire barn ....... Computer print out of horses name and feeding instructions including supplements in a sheet protector or plastic slide in on each stall ... listing morning and evening feeding instructions. And don't forget to put up signs according to your states equine laws in various places in barn, front door and arena .. any sign shop usually have these or buy from the state .. Just keep in mind ... you are the owner and you are responsible for setting the mood of leasing stalls to an individual or a trainer ... so nip any crap in the bud early on to abide by your set of standards .. GOOD LUCK ..